Agenda and draft minutes

Tuesday, 28th February, 2017 6.00 pm

Venue: Bainbridge Room - Copeland Centre, Catherine Street, Whitehaven. View directions

Contact: Denise James  Tel: 01946 598528

No. Item


Minutes of the meeting held on 7 February 2017 pdf icon PDF 266 KB


In respect of minute C76, oral questions by members, concern was expressed at the lack of detail of questions asked and answers given. Councillors Hitchen and Maudling indicated that they had questions relating to the Council’s view on the highways position at Eskmeal and the  issue of social media and the code of conduct respectively and had hoped that their questions and answers would have been recorded.


RESOLVED – (a) That the minutes of the meeting held on 7 February 2017 be signed by the Chairman as a correct record; and


(b)  That, for future meetings, in respect of the item relating to oral questions by members, that a summary of the questions asked and answers provided be recorded in the minutes.




Declarations of Interest in Agenda Items:


It was noted that a dispensation was in place which would enable Members present to participate fully in respect of the setting of council tax or precepts, a local council tax reduction scheme, a local scheme for payment of business rates and Members allowances.


Councillors Carla Arrighi; Dave Banks; Hugh Branney; Yvonne Clarkson; William Kirkbride; Jean Lewthwaite; Charles Maudling and Gilbert Scurrah declared an interest on issues relating to business rates.


Councillors Carla Arrighi; Yvonne Clarkson; William Kirkbride; Jean Lewthwaite and Charles Maudling declared a disclosable pecuniary interest in two projects for approval within Agenda item 7d (20­0 Capital programme) relating to Town Centre Regeneration and Townscape Heritage Initiative and did not participate in the vote on those two projects.


Chairman's Announcements


The Chairman had not attended any civic engagement since the last meeting of Council on the 7 February 2017.


Questions from Members of the Public

To receive questions from members of the public.  Maximum time allowed 30 minutes.  Questions must be submitted to the Director of Customer and Community Services at lease three working days prior to the meeting.


No questions had been received from members of the public.


Questions by Members

a)      Writtem questions to the Mayor or any other Member of the Council in relation to content of any recommendations or reports before the Council.  Questions must be submitted in writing to the Director of Customer Services at least three working days prior to the meeting. (45 minutes allowed) – Procedure Rule 11.2.

b)      Oral questions to the Mayor on any matter where the Council has powers or duties or which affects the Borough.  (60 minutes allowed plus any unused time from (a) above) – Procedure Rule 11.1.


No questions relating to items on the agenda had been received from Members of the Council.


2016-2020 Corporate Strategy Refresh, Medium Term Financial Strategy and 2017/18 Budget and Council Tax Requirement pdf icon PDF 353 KB

Additional documents:


Prior to the debate on this matter it was noted that no approach had been made to the Director of Commercial and Corporate Services, as section 151 officer, as required by the local agreement approved by Council on the 9th April 2015, regarding possible amendments to the budget proposals.


Consideration was given to the recommendations from the Executive to approve the proposals for Council’s budget 2017/18.


Prior to the Mayor presenting the Executive budget he gave thanks to the work of the Council’s elections team in running a successful parliamentary election on the 23rd February 2017.


Following presentation of the budget proposals it was moved by the Mayor, Mike Starkie and duly seconded that Council approve and agree the following recommendations:


1.         2016-2020 Corporate Strategy Refresh for 2017/18 (Item 7a)


(a) Note the amendments made by the Executive following Member questions and comments received at the Council meeting on 7 February 2017 in relation to the Town Centre Regeneration Ambition and links to the 2017/18 Capital Programme;


b) In light of Recommendation a) agree to the continued relevance of the 2016-2020 Corporate Strategy and agree to the 2017/18 Corporate Strategy Delivery Plan priorities; and


b) Note the feedback from all consultations undertaken during December 2016 up to the close of consultation on 30 January 2017 and the Executive’s responses (Appendix 1 to the report).


2.         2016-2020 Corporate Strategy, Medium Term Financial Strategy Projections & 2017/18 Revenue Budget and Council Tax Requirement (Item 7b)


a) Note the key messages from the Autumn Statement 2016 and note that, wherever possible, any implications have been built into the Council’s refreshed Medium Term Financial Strategy for 2016-2020 (Section 2 refers);


b) Consider the acceptance of this flexibility for 2017/18 to assist in the setting up of any commercial activities, subject to the availability of capital receipts over and above those required to fund the existing Capital Plan and note that a Flexible Use of Receipts Strategy including project details will be presented to Council at its meeting on 21 March 2017 (Section 3 refers);


c) Note the key points of the 2017/18 Provisional and Final Local Government Finance Settlement, and in particular the impacts on Copeland Borough Council (Section 4 refers);


d) Agree the Financial Strategy Principles as set out in paragraphs 5.1 and 5.2 which are applied to the 2016-2020 MTFS Projections and 2017/18 Draft Budget Proposals (Section 5 refers);


e) Note, in relation to the up-front Pensions Fund Deficit Payment, the absolute condition on the use of the PFI Reserve is that it must be replenished by £615k in 2018/19 ad £615k in 2019/20 as part of the approval to proceed to make the up front payment (Section 5, paragraph 5.9 refers);


f) Approve the Income Generation Strategy set out in Appendix A to the report (Section 5 refers);


g) Approve the Corporate Charging Policy set out in Appendix B to the report (Section 5 refers);


h) Agree the proposals for 2017/18 Fees and Charges set out in Appendix C to the report  ...  view the full minutes text for item C87


Original text