Background
Background

Agenda and draft minutes

Venue: Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven. CA28 7SJ

Contact: Clive Willoughby  Tel: 01946 598328

Items
No. Item

AU 19/1

Appointment of Deputy Chair.

Minutes:

It was proposed by Councillor Jackie Bowman duly seconded and

 

RESOLVED – That Councillor Joan Hully be appointed Deputy Chair of the Audit Committee for the Municipal Year 2019/2020.

 

AU 19/2

Apologies for Absence

Minutes:

Apologies for absence received from Councillors Allan Forster and Ged McGrath.

AU 19/3

Declarations of Interests in Agenda Items:

Minutes:

Councillor Joan Hully declared a Personal interest in any item relating to benefits due to being in receipt of a benefit.

AU 19/4

Minutes of the meeting held on 10 April 2019 pdf icon PDF 68 KB

Minutes:

RESOLVED - That the minutes of the meeting held on 10 April 2019 be signed by the Chair as a correct record.

 

AU 19/5

Risk Monitoring Report for Quarter 1 of 2019/20 pdf icon PDF 51 KB

Additional documents:

Minutes:

The Performance and Risk Management Officer introduced the Quarterly Risk Monitoring Report for Quarter one of 2019-20 to committee.

 

For the benefit of the new members of the Audit Committee, it was explained that the Council was required to have in place an effective arrangement for the management of risk.

Together with the Performance Management Framework this was used to identify, manage and monitor all risks that may have an impact on the Council.

The Strategic and Operational Risks were reviewed by the Corporate Leadership Team on a monthly basis and the Risk Register shared with Audit Committee.

 

Committee were then guided through the quarter one Strategic Risk Register.

Key Performance Indicators were explained and the Director of Financial Resources provided a verbal update on the current PFI position.

 

RESOLVED:- that the Quarterly Risk Monitoring Report for Quarter one of 2019-20 be noted.

AU 19/6

Audit Recommendations Implementation Report for Quarter 1 of 2019/20 pdf icon PDF 78 KB

Additional documents:

Minutes:

Consideration was given to the progress of the implementation of Audit recommendations for Quarter One of 2019/20.

 

The Performance and Risk Management Officer highlighted that at the end of Quarter One, there were a total of 29 audit recommendations outstanding, with a target date for completion up to 30 June 2019. Of these 7 were Priority 1 and 22 were Priority 2.

 

During the discussion that followed, a suggestion was made that the old outstanding audit recommendations be looked at and the possibility of closing them off if they were no longer relevant be considered at the next meeting.

 

RESOLVED – That

a)      the report and progress being made in implementing overdue recommendations be noted;

b)      the Director of Financial Resources and Director of Corporate Services and Commercial Strategy look at the possibility of closing them off old outstanding audit recommendations if they were no longer relevant and make recommendations for consideration at the next meeting.

AU 19/7

Internal Audit Annual Report 2018/19 pdf icon PDF 104 KB

Minutes:

Committee considered the Internal Audit Annual Report 2018/19.

 

This included a summary of all internal audits undertaken in Period 4 (2018/19) to Period 1 (2019/20).

 

During the consideration of this Item, Members also considered the Internal Audit Performance Measures Q4 of 2018/19 and the Internal Audit Work Plan 2018/19 which were Items 8 and 9 on the agenda.

 

Members were assured that the Internal Audit team was adequately resourced and were satisfied with the progress being made.

 

RESOLVED:- that the Internal Audit Annual Report 2018/19 be noted.

 

AU 19/8

2019 Audit Monitoring Report pdf icon PDF 46 KB

Additional documents:

Minutes:

Committee considered the 2019 Audit Monitoring Report.

 

Each audit finding and recommendation was scrutinised and the comments made discussed.

 

(Note: Councillor Sean Cullen left the meeting during the discussion of this item at 3:15pm)

 

Members were encouraged at the thoroughness of the audit reports.

 

A suggestion was put forward that only ‘High’ priority items be put to the Audit Committee in future with a summary report of the others. 

 

RESOLVED:- that

a)      the 2019 Audit Monitoring Report be noted, and

b)      only ‘High’ priority items be put to the Audit Committee in future with a summary report of the others.

 

AU 19/9

Internal Audit Performance Measures Q4 of 2018/19 pdf icon PDF 63 KB

Minutes:

The Internal Audit Performance Measures Q4 of 2018/19 were considered with Agenda item 6 (Internal Audit Annual Report 2018/19).

 

RESOLVED:- that the Internal Audit Performance Measures Q4 of 2018/19 be noted.

AU 19/10

Internal Audit Work Plan 2018/19 pdf icon PDF 88 KB

Minutes:

The Internal Audit Work Plan 2018/19 was considered with Agenda item 6 (Internal Audit Annual Report 2018/19).

 

RESOLVED:- that the Internal Audit Work Plan 2018/19 be noted.

 

AU 19/11

Internal Audit Performance Measures Q1 of 2019/20 pdf icon PDF 57 KB

Minutes:

The Director of Financial Resources introduced the Internal Audit Performance Measures Q1 of 2019/20 report to the Committee for consideration.

 

Members were satisfied that everything looked to be on track.

 

With regard to the ‘Post audit customer satisfaction survey feedback’, it was  suggested that this survey was meaningless and whether this should be considered in future. 

 

RESOLVED:- that the Internal Audit Performance Measures Q1 of 2019/20 be noted.

AU 19/12

Internal Audit Work Plan 2019/20 pdf icon PDF 93 KB

Minutes:

Committee considered the Internal Work Plan 2019/20 and were advised that it was on programme. 

 

RESOLVED:- that the Internal Work Plan 2019/20 be noted.

 

AU 19/13

2018/19 Statement of Accounts Update pdf icon PDF 42 KB

Minutes:

The Director of Financial Resources provided an update on the 2018/19 Statement of Accounts and an overview of the position regarding the 2017/18 accounts.

 

Mr Jamie Wright (Grant Thornton) also provided further details from the external auditor’s perspective.

An offer was also made by Mr Wright to provide training to the Committee.

 

RESOLVED:- that the progress with the publication of the unaudited 2018/19 Statement of Accounts be noted.

 

AU 19/14

Date and Time of Next Meeting:

The next meeting of the Audit Committee will be held on Thursday 12 September 2019 at 2:00pm in The Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven. CA28 7SJ.

Minutes:

The next meeting of Audit Committee will be held on Thursday 12 August 2019 at 2:00pm in the Bainbridge Room, The Copeland Centre, Whitehaven. CA20 1NX.

 

Original text