Background
Background

Agenda and minutes

Venue: Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven. CA28 7SJ

Contact: Clive Willoughby  Tel: 01946 598328

Items
No. Item

OSC 19/16

Apologies for Absence

Minutes:

There were no apologies for absence received.

OSC 19/17

Declarations of Interests in Agenda Items:

 

To receive declarations by Members and/ or co-optees of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting).

 

Members are advised however, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other interests.

 

Members are reminded that they may not, by law, participate or vote in any discussion in a meeting on a matter in which they have a disclosable pecuniary interest

 

Members are advised that they should leave the room during consideration of any items of business in which they have a disclosable pecuniary interest.

Minutes:

There were no Declarations of Interests made at this meeting.

OSC 19/18

Arrangement of Agenda

Minutes:

With the permission of the Chair, an additional item was added to the Agenda, being Contract Standing Orders.

OSC 19/19

Minutes of the meeting held on 13 June 2019 pdf icon PDF 77 KB

Minutes:

RESOLVED - That the minutes of the meeting held on 13 June 2019 be signed by the Chair as a correct record.

OSC 19/20

Executive Forward Plan pdf icon PDF 57 KB

Minutes:

Committee considered the Executive Forward Plan.

 

During the discussion that followed, Committee was advised that the Local Plan Preferred Options report had been delayed until December 2019.

It was also stated that Constitution changes would be considered by the Standards and Ethics Committee as this was part of their terms of reference.

Committee made a request for sight of the Nuclear Position Statements, before they were considered by the Executive.

 

RESOLVED - that the Executive Forward Plan be noted.

 

OSC 19/21

Cumbria Health Scrutiny Committee

Minutes:

The Council’s representative to the Cumbria Health Scrutiny Committee, Councillor John Kane, provided committee with a verbal update.

 

Committee was pleased to hear that Maternity services at the West Cumberland Hospital had been retained.

 

The Cumbria Health Scrutiny Committee were looking at health provision in the north compared with the south of the county.

 

RESOLVED :- that the update be received and noted.

 

OSC 19/22

Update from the Single Table Trade Union Group (STTUG) representative

Minutes:

Committee received the minutes of the Single Table Trade Union Group (STTUG) meeting held on 8 July 2019 and a verbal update from the OSC representative, Councillor Sam Pollen, on the August meeting.

 

RESOLVED:- that the updates be received.

OSC 19/23

Housing

Minutes:

The Housing and Social Inclusion Manager provided Committee with an update of the work carried out by the Housing team, including the number of families who had been placed into temporary housing.

 

Members provided individual examples that they had encountered, including where a constituent had been released from hospital with nowhere to go.

Members were reminded that hospitals have a ‘Duty to Refer’.

 

RESOLVED:- that the update be noted

OSC 19/24

Draft Homelessness Strategy refresh for consultation pdf icon PDF 884 KB

Minutes:

Consideration was given to the draft Homelessness Strategy 2019-2024, which was presented by the Housing and Social Inclusion Manager.

Members were reminded that Council was required to review and publish the Homelessness Strategy every 5 years.

 

During discussion of this item, Members asked for more details regarding external funding and for a definition of ‘priority case’ to be included.

 

Specific examples were provided by Members and the Housing and Social Inclusion Manager reminded them of their safeguarding responsibilities and that the Homelessness team were on-call 24/7. Under no circumstances should Members put themselves at personal risk.

 

RESOLVED:- that the draft Homelessness Strategy 2019-2024 be endorsed.

OSC 19/25

Annual Summary/Feedback from the Local Government Ombudsman pdf icon PDF 122 KB

Minutes:

Consideration was given to the Annual Summary report and feedback from the Local Government Ombudsman for 2018/19.

 

RESOLVED: That the report be noted.

 

OSC 19/26

Corporate Performance Report - Quarter 4 of 2018-19 pdf icon PDF 116 KB

Additional documents:

Minutes:

Consideration was given to the Corporate Strategy 2016-2020 Performance Report – Quarter 4, 2018/19.

 

During discussion of this item, Committee expressed their concern that iPads for Councillors were still awaited.

Concern was also expressed over the continuing delay in producing the Local Plan.

Both concerns to be forwarded to Executive.

 

The Committee thanked the officers for the report.

 

RESOLVED: That

a)      the progress and performance against the Corporate Strategy be noted,

b)      the remedial actions taken to improve compliance with targets be noted, and

c)      recommendations regarding IT provision for Members and the Local Plan be forwarded to Executive.

 

OSC 19/27

Finance Report Q4 of 2018-19 pdf icon PDF 135 KB

Minutes:

RESOLVED:- that this report be considered together with the Finance Report for Quarter 1 of 2019-20 (Agenda Item 12).  

OSC 19/28

Finance Report Q1 of 2019-20 pdf icon PDF 103 KB

Minutes:

The Director of Financial Resources presented the Finance Reports Quarter 4 of 2018-19 and Quarter1 of 2019-20 to committee.

 

Members asked for details of the overspend due to the cyber attack and expressed their confidence in the outturn figures.

 

Councillor Fee Wilson asked if in future, the figures could be broken down to show how much of the Capital budget was being spent in each town within the borough.

 

RESOLVED:- that the report be noted.  

OSC 19/29

Task and Finish Group Updates pdf icon PDF 43 KB

Minutes:

Committee received an update on the Voluntary Living Wage Task and Finish Group from its Chair, Councillor Sam Pollen.

 

During discussion, Councillor Allan Forster asked what the Voluntary Living Wage was.

Councillors thanked the Task and Finish Group for their work.

 

RESOLVED:- that

a)      Executive be recommended to make Copeland Borough Council a Champion for the Voluntary Living Wage,

b)      The Overview and Scrutiny Committee set the aspiration for Copeland top become a Voluntary Living Wage Borough,

c)      Copeland engage with Sellafield Ltd through their Social Impact Programme to adopt the Voluntary Living Wage,

d)      A communication campaign be created, and

e)      An annual update to the Overview and Scrutiny Committee on progress on the Voluntary Living Wage Borough be received.

OSC 19/30

Constitution Changes - Overview and Scrutiny pdf icon PDF 34 KB

Additional documents:

Minutes:

Consideration was given to the Constitution changes relating to the Overview and Scrutiny Committee section.

 

During the discussion on this item, the following amendments to the report were suggested:-

·         Para 8.2.1  – remove ‘and Governance’

·         Para 8.2.3   clarification required.

·         Para 15      - The Party Whip – No Party Whip is allowed in OSC.

 

RESOLVED:- that the comments made as shown above, be forwarded to the Standards and Ethics Committee for consideration.

OSC 19/31

Contract Standing Orders

Minutes:

The Council’s Solicitor presented a report to committee with a revised section of the Constitution on Contract Standing Orders.

 

Members asked if they could receive a summary of the changes being made.

 

RESOLVED:- that

a)      the Contract Standing Orders report be noted, and

b)      a summary of changes be supplied to Members.

 

OSC 19/32

Overview and Scrutiny Committee Work Programme pdf icon PDF 114 KB

Minutes:

Consideration was given to the Overview and Scrutiny Work Programme 2019-20.

 

A number of topics were suggested for addition to the Work Programme, including

·         Planning Panel Protocol

·         Recycling

·         Social Housing

·         Older Persons provision

·         Healthy Towns

·         Needs of Young people (Birth to School Age)

 

Members were advised that there were currently no active Task and Finish Groups, so those topics agreed could start as soon as possible.

 

Any Councillor (not just those on the Overview and Scrutiny Committee) would be welcome on a Task and Finish Group and volunteers should pass their names to the Scrutiny Officer.

 

RESOLVED:- that

a)      The Overview and Scrutiny Committee Work Programme be noted, and

b)      Planning Panel Protocol, Recycling and Social Prescribing be started as soon as possible by Task and Finish Groups.

OSC 19/33

Date and Time of Next Meeting:

The next meeting of the Overview and Scrutiny Committee will be held on Thursday 3 October 2019 at 2:00pm in the Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven. CA28 7SJ.

Minutes:

The next meeting of the Overview and Scrutiny Committee will be on Thursday

3 October 2019 at 2:00pm in the Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven.

 

 

Original text