Agenda and minutes

Venue: Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven. CA28 7SJ

Contact: Rose Blaney  Tel: 01946 598454

No. Item

OSC 19/34

Apologies for Absence


Apologies for absence were received from Councillors Mike Hawkins and Eileen Weir.

OSC 19/35

Declarations of Interests in Agenda Items:


To receive declarations by Members and/ or co-optees of interests in respect of items on this Agenda.


Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting).


Members are advised however, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other interests.


Members are reminded that they may not, by law, participate or vote in any discussion in a meeting on a matter in which they have a disclosable pecuniary interest


Members are advised that they should leave the room during consideration of any items of business in which they have a disclosable pecuniary interest.


Councillor Jeanette Forster declared a non-pecuniary interest in Agenda Item 5 (Cumbria Health Scrutiny Committee – Verbal Update) due to being employed by the National Health Service.


OSC 19/36

Minutes of the meetings held on 19 August 2019 and 22 August 2019 pdf icon PDF 64 KB

Additional documents:


RESOLVED - That the minutes of the meetings held on 19 August and 22 August 2019 be signed by the Chair as a correct record.

OSC 19/37

Executive Forward Plan pdf icon PDF 55 KB


Committee considered the Executive Forward Plan.


During the discussion that followed, it was noted that the Executive Forward Plan does not reflect the most up to date information that the Overview and Scrutiny Committee (OSC) required.


Scrutiny Officer clarified that the Nuclear Position Statements were still in draft form and were going to Strategic Nuclear and Energy Board (SNEB) first before going to OSC and will clarify and check the date on the Executive Forward Plan, but agreed that this decision needed to be reflected in the Forward Plan. The Scrutiny Officer also noted, recalling back to the OSC training, that the call in procedure to bring items to OSC is very specific and should only be used in extreme circumstances.


The Chair clarified that OSC is to scrutinise first. But highlights that there is a gap that needs to be filled with a plan that will stop any doubts of what should be coming before OSC.


RESOLVED - That the Scrutiny Officer will liaise with the Executive Forward Plan author to request an update to the plan with members’ comments.


OSC 19/38

Cumbria Health Scrutiny Committee


The Chair had attended one meeting with the next meeting scheduled for Monday 7 October 2019. Part of the group is to look at the Integrated Care Community (ICC) across Cumbria which has so far included a visit to Morecambe Bay and Maryport Hospital. The Chair made clear that he believed that there is currently a far better service in the north of the county than in the south of the county. The north of the county currently has eight hubs that are open seven days a week from 8am until 8pm and are dealing with approximately 645 calls in a day with five or six people working there. NHS North (Newcastle Area) are going to present a seminar to make the quality of care consistent throughout Cumbria. There is currently no date for the seminar.


Councillor Felicity Wilson noted that there is a slight inconsistency in the health provision between the north and the south of Copeland, the south is covered by Morecambe Bay Health Authority and the north by North Cumbria University Hospitals NHS Trust. She hopes that all issues from both parts of the county are met at the Cumbria Health Scrutiny Committee. Councillor Wilson also noted that in previous years there had been two task and finish groups set up for Health and Wellbeing in the borough for the north and south. Requested that this subject be put back on the task and finish group agenda.



            a) the update be noted and

            b) the Chair of OSC to attend the seminar and feedback to the committee.


OSC 19/39

Single Table Trade Union Group (STTUG)


Councillor Pollen has been in the position of OSC representative at STTUG for the past 18 months. Items highlighted from the last STTUG were:


·         Annualised hours

·         Recruitment in the Parks Department

·         Completion of Service Reviews in IT and Finance

·         Health and Safety Update

·         Recent employee survey results

Noted that there were no regional union officers at the meeting but made the committee aware this was not a criticism as they had a significant workload and can’t always attend.


Scrutiny Officer clarified that the STTUG minutes are published on the Intranet which is for internal staff only, whereas OSC minutes are published on the Internet and therefore available for the public to view and as a result, STTUG minutes cannot be brought to OSC.


RESOLVED – That the update be noted.

OSC 19/40

Appointment to Single Table Trade Union Group (STTUG) pdf icon PDF 27 KB


Note: Councillor Meteer made a declaration of interest here as he has a relative employed by the authority.


Councillor Pollen spoke about how he enjoyed the work he has undertaken as the OSC representative on STTUG. He explained the importance of STTUG in relation to the council as a whole and would encourage other members of the committee to consider this role in the future.


The Chair commended Councillor Pollen for his performance in the role for the last 18 months. He recommended that Councillor Pollen be put forward again for the role. This was subsequently seconded and


RESOLVED – That Councillor Sam Pollen be confirmed as the OSC representative at STTUG for the municipal year 2019/20.


OSC 19/41



The Director of Growth and Inclusive Communities gave an update on Housing as part of her portfolio; Homelessness Strategy Action Plan and Housing Strategy Action Plan are being developed, additional funding has been procured to keep the Domestic Abuse Project funded for the next two years and additional money has been moved to ensure the employment of the Empty Homes Officer for a further 18 months from March 2020. He has hit the ground running and has made a huge difference, he is part time (three days a week). It was also noted that there are around 1200 empty properties in Copeland and around 81 properties have been brought back into use in the last six months.



a)      the update be noted and

b)      the Scrutiny Officer to invite the Empty Homes Officer to present a report to OSC on the progress made in tackling empty homes in Copeland.


OSC 19/42

High Street Fund Update pdf icon PDF 12 MB


The Director of Growth and Inclusive Communities gave an update on the progress on the Council’s High Street Fund bid. Copeland are still in process of building the business case and therefore it is still a commercially sensitive topic. This is the reason as to why it is not an in-depth report being presented but rather an overview of where the project is. Some of the items that are being considered are how to attract more young professionals into the area to stay as well as to work. The focus will be on King Street, Strand Street and the Market Square. The rest of the town will also be included in the regeneration. There is still no guidance or template for the business plan as the government have not published any. Deadlines have been moved; the draft business case deadline is now 15 January 2020 and the bid deadline is now the end of April 2020. Copeland received the maximum grant of £150,000 to help the Council create the business plan. The grant has also enabled the Council to hire experts who had previously managed successful grant applications for Copeland.


The following discussions included; parking arrangements, traffic and transport issues, digital, ecological solutions and investments, synergy between the existing and the new population, signage, empty buildings with private landlords, dilapidated buildings in Egremont, schemes to help open your own business and an update on the types of funding currently available/upcoming for Copeland.




·         OSC to receive Whitehaven Vision at earliest possible opportunity.

·         the Tourism Officer to update OSC on progress.

·         OSC receive information on potential funding opportunities during 2019/20.

·         the Scrutiny Officer to contact Britain’s Energy Coast (BEC) concerning a meeting on the North Shore Regeneration project.


OSC 19/43

2019/2020 Council Performance Plan - Quarter 1 pdf icon PDF 86 KB

Additional documents:


The Policy Officer presented the 2019/2020 Council Performance Plan – Quarter 1.

The following discussion included; the Council’s website refresh, the Social Inclusion Policy, commercial activity and new commercial strategy, household waste and key performance indicators.


The Policy Officer was asked to send the actual tonnage figures for the household waste figures to Committee members.




a)      the progress and performance against the Corporate Strategy be noted.

b)      the remedial actions taken to improve compliance with targets be noted.

c)      the new Commercial Strategy to be a future OSC agenda item.


OSC 19/44

Task and Finish Group Updates pdf icon PDF 73 KB


The Scrutiny Officer presented the Task and Finish Group updates.


There are four Task and Finish Groups that are in the process of being started. Currently finalising members who will be on the groups. The first meetings will all be the scoping meeting except for the Accessible Information Policy group which is a revisit. It was noted that not much interest had been expressed from outside of OSC.




a)      the Scrutiny Officer be requested to send out a reminder email to all councillors for membership of Task and Finish Groups with a two week cut-off date, so that the task and finish groups can begin as soon as possible.

b)      that the Older People and Social Prescribing Task and Finish Group be held jointly with the County Council.


OSC 19/45

Overview and Scrutiny Committee Work Programme pdf icon PDF 103 KB


OSC Work Programme was presented by the Scrutiny Officer.


Feedback from the Corporate Leadership Team to refresh the work programme and to be presented in a different format.


Members reminded to raise agenda items with the Chair of OSC for inclusion on future agendas.


RESOLVED – Scrutiny Officer to create an updated work programme with further information as required.


OSC 19/46

Date and Time of Next Meeting:

The next meeting of the Overview and Scrutiny Committee will be on Thursday

21st November 2019 at 2:00pm in the Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven.



The next meeting of the Overview and Scrutiny Committee will be held on Thursday 21 November 2019 at 2pm in the Bainbridge Room, Copeland Centre.



Original text