Background
Background

Agenda and minutes

Venue: Bainbridge Room, Copeland Centre, Catherine Street, Whitehaven, CA28 7SJ

Contact: Rose Blaney  Tel: 01946 598454

Items
No. Item

OSC 19/47

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Sam Pollen and Linda Jones-Bulman.

OSC 19/48

Declarations of Interests in Agenda Items:

 

To receive declarations by Members and/ or co-optees of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting).

 

Members are advised however, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other interests.

 

Members are reminded that they may not, by law, participate or vote in any discussion in a meeting on a matter in which they have a disclosable pecuniary interest

 

Members are advised that they should leave the room during consideration of any items of business in which they have a disclosable pecuniary interest.

Minutes:

Councillor Sam Meteer declared a non-pecuniary interest in any matters relating to Copeland Borough Council (CBC) workforce as he has a relative who works for CBC.

 

Councillor Jeanette Forster declared a non-pecuniary interest in Agenda Item 5 (Cumbria Health Scrutiny Committee – Verbal Update) due to being employed by the National Health Service.

 

OSC 19/49

Minutes of the meeting held on 3 October 2019 pdf icon PDF 78 KB

Minutes:

Councillor Meteer asked for clarification and assurance that the Nuclear Position Statements were still coming to Overview and Scrutiny Committee (OSC). Scrutiny Officer assured Councillor Meteer he would follow up.

 

RESOLVED - That the minutes of the meeting held on 3rd October be signed by the Chair as a correct record.

 

OSC 19/50

Executive Forward Plan pdf icon PDF 57 KB

Minutes:

Committee considered the Executive Forward Plan.

 

The Scrutiny Officer updated members on OSC report which had been to the Executive, highlighting that; six recommendations had gone to the Executive and that two had been rejected due to wording. The wording will go back to Councillor Pollen and the Voluntary Living Wage Task and Finish Group to be updated. The Scrutiny Officer informed members that he and Councillor David Moore would be conducting a meeting with Sellafield to address any concerns from the Executive on the matter.

 

RESOLVED - That the Scrutiny Officer and Voluntary Living Wage Task and Finish Group will update the wording to take them back to the Executive.

 

OSC 19/51

Cumbria Health Scrutiny Committee - Verbal Update from OSC representative

Minutes:

No update available as there had not been a Cumbria Health Scrutiny Committee Meeting since the last OSC on 3rd October 2019.

 

RESOLVED - That the Chair of OSC attend the next Cumbria Health Scrutiny Committee Meeting on 10th December 2019 and report back to OSC on 19th December 2019.

 

OSC 19/52

Single Table Trade Union Group (STTUG) - Verbal Update from OSC representative

Minutes:

No update available due to STTUG representative having sent apologies. Rolled over to next OSC meeting for update.

 

OSC 19/53

Housing

Minutes:

No update available.

 

OSC 19/54

Member Protocol Task and Finish Group Report pdf icon PDF 46 KB

Additional documents:

Minutes:

The Report was brought in and discussed with the Solicitor available to answer questions.

 

A discussion was had and clarification given regarding the ‘Planning Panel Site Visit Protocol’ which was initially brought up at the 25 June 2019 Full Council meeting that was then sent to Standards and Ethics Committee.

 

CBC Legal Officer took members through the report, the reason it was sent to OSC, and provided further clarification on the report in Appendix A. They provided clarification that; should members miss meetings due to the meetings being rescheduled at the last minute, they will not be penalised for being unable to those specific meetings. They also clarified that, should ward councillors wish to attend a licensing site visit, and it would be dependent on the circumstances of each case on whether they would be able to attend.

 

RESOLVED – That:

 

·         The Member Protocol for Licensing Committee and Planning Panel Members in Appendix A be approved and recommend to Council that it be approved.

·         The associated Member Protocol on Planning Panel Site Visits in Appendix B, approved by the Standards and Ethics Committee on the 5th November 2019, which is to be referred to Council for approval, be noted by OSC.

 

OSC 19/55

Accessible Information Policy Review Task and Finish Group Report pdf icon PDF 44 KB

Additional documents:

Minutes:

Chair of the Accessible Information Policy Review Task and Finish Group took members through the final report with the Scrutiny Officer providing further clarification.

 

It was noted that should an interpreter be needed, as long as officers are made aware beforehand, CBC can outsource an interpreter to attend a meeting as required. Councillor Dinsdale also noted that, as a back-up, there are app software that can be downloaded to help with interpretations should an interpreter not be available.

 

RESOLVED – That:

 

·         The changes to the Accessible Information Policy be approved and forwarded to the Executive for approval.

·         The Scrutiny Officer liaise with the CBC website team to enquire about including subtitles on any videos CBC produce and upload to the website.

 

OSC 19/56

Corporate Strategy 2020-2024

Minutes:

Corporate Strategy 2020-2024 was moved from Agenda Item 13 to Agenda Item 10. Following agenda items renumbered accordingly.

 

Mike Graham, Political Advisor to the Mayor and Gillian Butterworth, Performance and Risk Management Officer, gave a presentation to OSC regarding the vision for the Corporate Strategy 2020-2024.

 

The discussion which followed highlighted a few small details to be changed in the presentation, which will then go to the Executive, to enhance the presentation.

 

RESOLVED – That the changes discussed be made to the presentation before it is taken to the Executive on 9th December 2019 and Full Council on 16th December.

 

OSC 19/57

2019/20 Finance Report - Quarter 2 pdf icon PDF 139 KB

Additional documents:

Minutes:

The Director of Financial Resources presented the 2019/20 Finance Report – Quarter 2 and provided further information and clarification on the report during the discussion which followed.

 

RESOLVED – That the latest budget monitoring report set out in the 2019/20 Finance Report – Quarter 2 be noted.

 

OSC 19/58

2019/20 Council Performance Plan - Quarter 2 pdf icon PDF 92 KB

Additional documents:

Minutes:

The Performance and Risk Management Officer presented the 2019/20 Council Performance Plan – Quarter 2 and provided further information and clarification on the report during the discussion which followed; including a discussion on the timescales of OSC receiving the reports.

 

RESOLVED – That:

 

·         The performance against the Corporate Strategy Delivery Plan and KPIs and any action taken to improve compliance with targets be noted.

 

OSC 19/59

OSC Audit Report pdf icon PDF 90 KB

Minutes:

The Director of Financial Resources presented the OSC Audit report with the Scrutiny Officer providing some further information and clarification. Members noted that it was an extremely positive report.

 

The Scrutiny Officer confirmed that; as noted in Appendix A, the Scrutiny Officer has contacted other authorities to enquire about their processes and, as agreed to in Appendix B, a new process (red, amber, green) will be put in place to enable the confirmation of the implementation of OSC recommendations.

 

RESOLVED – That:

 

·         The findings of the Internal Audit review of the overview and scrutiny function, as set out in paragraph two and Appendix A, be noted.

·         The agreed Management Action Plan in response to the audit recommendations, as set out in Appendix B, be noted.

 

OSC 19/60

Task and Finish Group Monitoring pdf icon PDF 75 KB

Minutes:

The Scrutiny Officer highlighted the progress of the current Task and Finish Groups. It was noted by members that there are currently only a small number of CBC councillors that participate in Task and Finish Groups and request a reminder be sent out.

 

OSC 19/61

Overview and Scrutiny Committee Work Programme pdf icon PDF 55 KB

Minutes:

The Scrutiny Officer showed members the updated work programme, which had been requested at the previous OSC meeting on 3rd October 2019. Confirmation was received that there is a commitment from officers to attend meetings they are required to present a report.

 

OSC 19/62

Date and Time of Next Meeting:

The next meeting of the Overview and Scrutiny Committee will be held on Thursday 19 December 2019 at 2pm in the Bainbridge Room, Copeland Centre.

 

Minutes:

The next meeting of the Overview and Scrutiny Committee will be held on Thursday 19 December 2019 at 2pm in the Bainbridge Room, Copeland Centre.

 

 

Original text