Agenda and minutes

Venue: This meeting will be a virtual meeting and therefore will not take place in a physical location

Contact: Clive Willoughby  Tel: 01946 598328

No. Item


Apologies for Absence


There were apologies received by Councillor Eileen Weir.



Declarations of Interests in Agenda Items:


To receive declarations by Members and/ or co-optees of interests in respect of items on this Agenda.


Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting).


Members are advised however, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other interests.


Members are reminded that they may not, by law, participate or vote in any discussion in a meeting on a matter in which they have a disclosable pecuniary interest


Members are advised that they should leave the room during consideration of any items of business in which they have a disclosable pecuniary interest.


There were no declarations of interests made.



Minutes of the meeting held on 1 October 2020 pdf icon PDF 530 KB


Councillors reviewed the minutes of the previous meeting.

It was noted that there was a change of name to the current meeting to reflect the position of the budget consultation.




a)    With a unanimous vote for, the Committee agreed that the minutes of the meeting held on 1 October 2020 were approved as a true and accurate record subject to;

a.     The figures on page two of the agenda pack be amended from £250 and £300 to £250,000 and £300,000 respectively

b)    The Director of Financial Resources will provide Councillor McGrath and the rest of the Committee with further information regarding Green Waste.

c)     The Director will gain some further information from the Flood and Coastal Defence Engineer regarding the St Bees RNLI ramp.



Beacon Museum Verbal Update


The Section 151 Officer and Director of Financial Resources requested via the Chair to have this item moved up the agenda due to time constraints. The Director gave the members an overview of the Beacon Museum which included the situation during both lockdowns during the pandemic and looking to the future for financial stability.


The Chair asked for some further information regarding the café at the Beacon and working with local food outlets to provide food when the Beacon opens again with Santa’s Grotto. The Director informed members that there has been interest from local providers during this tough time and that there are positive discussions taking place with hope that there should be something in place before Easter in 2021.

Councillor Pollen requested that thanks be passed onto the Beacon Staff from the committee for all their hard work. They also asked for further information on how the Beacon plans to become financially sustainable. The Director explained that they were excited about the financial future of the Beacon. The overspends at the Beacon had been identified at coming from staffing and expensive travelling exhibits. With the work being done by staff during lockdown, it is hoped that by amending these situations in a non-COVID environment the Beacon will be financially stable. Footfall will be a key factor.


Councillor Meteer requested some further information regarding the £250,000 grant the Beacon received from the Cultural Recovery Fund. The Director explained that the grant has been ring-fenced to be spent on the Beacon and must be spent during the remaining months of the current financial year. They went on to explain that this is similar for other museums around the country and it will focus on helping the Beacon while restrictions are still in place. The grant will not be used regarding staff costs which the Director believe will have been solved through the virtual LGA peer review conducted with staff and members of the Corporate Leadership Team (CLT).


It was noted that over the course of the year, the Director estimated that Copeland Borough Council (CBC) have lost around £60,000 from all of our different income sources, including the Beacon.



Executive Forward Plan pdf icon PDF 406 KB


The Committee reviewed the Executive Forward Plan.


Councillors requested further information on; the E-Scooter trials, the Community Forest Plan, Property Acquisition and Collecting Clinical Waste.


Councillor Pollen submitted a request for the Mayor, CEO or appropriate Chief Officer to attend the Overview and Scrutiny Committee (OSC) meeting on 17th December 2020, to provide a report (verbal or written) that recognises the serious gap in town centre funding for Egremont and their plans to address this. This request was unanimously supported by the Chair and the rest of the Committee. The Scrutiny Officer agreed to submit the request and invite those required to the next OSC meeting in December. It was also requested that as much information be included in the report, including if there has been an incomplete bid created for Egremont.




a)    The report be noted

b)    The Scrutiny Officer will provide members with further information on the topics requested;

·       E-Scooter trials

·       Community Forest Plan

·       Property Acquisition

·       Collecting Clinical Waste

c)     The request submitted by Councillor Pollen be implemented by the Scrutiny Officer and the required people be invited to the next OSC meeting to provide the requested report.



Update from Cumbria Health Scrutiny Committee


The Chair noted that they have been unable to attend any meeting since March as all of the virtual meetings since have clashed with Copeland Borough Council (CBC) meetings. This will include the next meeting which clashes with CBC’s Full Council on 15th December 2020.


The Chair highlighted the importance of implementing the Health and Wellbeing Task and Finish Groups, especially as COVID has highlighted the need for the review. Councillor Wilson agreed but noted that going forward, consideration must be given as to the pressure professionals will be put under to deliver the vaccines. So the reviews must be conducted at the correct time to be as accurate as possible.



Update from the Single Table Trade Union Group (STTUG) representative


Councillor Pollen noted that he was unable to attend the previous STTUG meeting and may be unable to attend the next meeting due to other commitments.


Updates were given through notes received following the meeting. The updates included; service reviews have been conducted in multiple departments, staff issues surrounding annual leave have been dealt with, there are ongoing health and safety campaigns including those surrounding mental health, physical fitness and back pain. There were also updates on training, inspections, and the discussions regarding the ongoing Beck Green Site issues, as well as devolution and recruitment.


If there are any issues councillors would like raised, Councillor Pollen is happy to raise them at the next meeting. This includes the issue previously raised by Councillor Wilson regarding staff reviews in Millom.





There were no housing updates available, following on from the in-depth presentation at the previous meeting which enabled members to ask multiple questions, therefore this standing agenda item will be rolled over onto the next meeting.



2020/21 Council Performance Plan - Quarter 2 pdf icon PDF 515 KB

Additional documents:


The Director of Corporate Resources and Commercial Strategy presented their report to the committee.


Councillors sent their thanks and noted the sterling work done staff, specifically by the Housing team on helping the Copeland Community. The Director reiterated comments made by councillors and agreed to pass on the comments and feedback to the relevant teams.

Councillor Meteer commented on the increase to KPI 19 (Residual waste produced per household (kg)) and the need to increase awareness of the need to recycle. The Director agreed that the increase is a well document effect of COVID-19 but that there would be a trade off on the impact of office and trades waste which has gone down. As to increasing awareness, CBC are working with the Communications team to continue to post about recycling and are working on creating a new page on the Council’s website to provide additional support and knowledge regarding recycling.


RESOLVED: – That, with a unanimous vote for, the Committee note the performance against Key Performance Indicators.



Task and Finish Group Updates pdf icon PDF 323 KB


The Scrutiny Officer noted the task and finish groups that the committee has agreed to go forward and that the next steps are all at the same stage, this is due to the sheer frequency of meetings that the Council, OSC in particular, are having at present. Discussions have been had with the Chair regarding this topic and they will begin as soon as possible.


The Chair noted the issues that will be raised due to the lockdown restrictions being introduced in December by Copeland being in Tier 2.



Overview and Scrutiny Committee Work Programme pdf icon PDF 359 KB


The Scrutiny Officer noted that there were some updates to the items which will be programmed into the OSC Work Programme. The Whitehaven Future Burial Capacity and Disposal of Land was presented to the Executive on 22nd September and the decision was delegated to the Director of Corporate Resources and Commercial Strategy and is consultation with the Mayor and Chair of OSC. There will be a member briefing on the Council’s Climate and Environment Policy and the Climate Action Plan on 1st December. The Copeland Economic Vision 2040 was presented at a member briefing on 24th November, which was regarded as an excellent presentation by councillors earlier in the meeting.


The Scrutiny Officer then highlighted the reports coming to the next OSC on 17th December.


Councillor Hailes asked about including the Children’s Charter into the OSC Work Programme. The Scrutiny Officer highlighted that it would not be included on the Work Programme unless it was included on the Executive Forward Plan which the OSC receive and could then be brought to OSC.



Date and Time of Next Meeting:

The next meeting of the Overview and Scrutiny Committee will be held on Thursday 17th December 2020 at 2:00pm. This will be a virtual meeting.


The next meeting of the Overview and Scrutiny Committee will be held on Thursday 17th December 2020 at 2pm via virtual meeting.



Just before the meeting closed, Committee members expressed their well wishes to the Chair ahead of their operation.




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