Agenda and minutes

Venue: Millom Palladium, St George's Road, Millom. LA18 5DW

Contact: Clive Willoughby  Tel: 01946 598328

No. Item

C 19/26

Apologies for Absence


Apologies for absence were received from:


Councillors: Jackie Bowman, Jeffrey Hailes, Tom Higgins, Charles Maudling, Russell Studholme and Eileen Weir.


Officers: Clinton Boyce (Solicitor).

C 19/27

Minutes of the meeting held on 25 June 2019 pdf icon PDF 118 KB


RESOLVED – That the minutes of the meeting held on 25 June 2019 be signed by the Chair as a correct record.

C 19/28

Declarations of Interest in Agenda Items


Councillor Steven Morgan declared a non-pecuniary interest in the Agenda due to being Chairman of Time for Change and further stated that he would be resigning from that role in October.


C 19/29

Chairman's Announcements


The Chair made the following announcements:


“Members are reminded that if they are going on holiday or will be unavailable, please let Democratic Services know.


At the request of Members, a copy of the current Constitution is on the table for each Councillor. This should be used when consideration is being given to reviewing sections of the Constitution. Please take this with you at the end of the meeting.


IT are working hard to get members iPads set up, however, the process is taking much longer than anyone anticipated. We will continue to keep you updated and thank you all for your patience.


From 30th September there will be a change to the parking arrangements at the Copeland Centre.

Each Member will receive a plastic Parking disc to display on their windscreen and will be able to park in bays 72 to 78 on a first come, first served basis when attending meetings. Further details will be provided when the discs are given out.


I was invited to and attended the Citizen Advice Bureau’s 80th Anniversary celebration.”


C 19/30



It was noted that no petitions had been received from members of the public.


C 19/31

Questions from Members of the Public

To receive questions from members of the public.  Maximum time allowed 30 minutes.  Questions must be submitted to the Head of Governance and Commercial  at least three working days prior to the meeting.


The following question was asked by Mr David Billing: -


As you will be aware, Millom Recreation Centre has now served Millom for nearly 30 years. The asset is owned by the Council and operated by a Management team comprising mainly Millom residents who provide their services as volunteers.


The facility has gone from strength to strength and has now out grown the current building space largely due to the thriving gymnastics participation.


Broadly the local catchment are for Millom is of the order of 8,000 people.


The Council (CBC) currently support the annual operation with a sum of £15k.  This has broadly been the degree of support for the whole lifetime of the facility.


Could you state what are the other recreational facilities in the Borough  (eg Whitehaven Sports Centre, Hensigham Swimming Pool etc  )  and give a broad outline how these facilities are funded and the individual annual operational costs.(supported by the Borough).


Could you comment as to whether there is a reasonable degree of parity in support for each of these facilities and where there is a significant disparity resolve to correct it.


Councillor Gwynneth Everett responded:

“The Council recognises and welcomes the great work of the Millom Recreation Centre in supporting and improving the health and wellbeing of Copeland residents in the south of our borough.  We receive annual reports on the outcomes from Millom Recs work and recognise the strong delivery against our annual grant.


The Council has maintained a grant to the Millom Recreation Centre over many years which is currently £15,000 per year.   This has been kept at this figure for the past three years having previously been £7,790 in 2012/13 and £11,447 in 2015/16.    


Alongside this, the Council provides a peppercorn lease to the Centre, the last lease term agreed in August 2014.   This was for a 30-year term to assist the Centre Management Committee in applying for grants for their development plans.


The Council has a leisure contract with Greenwich Leisure Ltd, which began in 2006 and is due to finish on 31st March 2021.   Three of our assets are included within this contract: Whitehaven Sports Centre, Copeland Pool and Fitness Centre and Cleator Moor Activity Centre.   The Council has a contract management fee as part of the contract which has been negotiated to less than half its original value as part of our contract negotiations.  These negotiations being held at periods over the past six years in line with the reduction in our core funding.  This contract fee ensures services are available to residents throughout the borough but mostly from the North Copeland area where around 75% of our residents live. 


The question asks for a broad outline of how these facilities are funded.  The contract is resourced through external funding, no Council resources are used except staff time.   The contract is targeted to enable access from our low income families and residents through the BeActivePlus card.  Our contractors have engaged with outreach activity,  ...  view the full minutes text for item C 19/31

C 19/32

Questions by Members

a)      Written questions to the Mayor or any other Member of the Council in relation to content of any recommendations or reports before the Council.  Questions must be submitted in writing to the Head or Governance and Commercial at least three working days prior to the meeting. (45 minutes allowed) – Procedure Rule 11.2.

b)      Oral questions to the Mayor on any matter where the Council has powers or duties or which affects the Borough.  (60 minutes allowed plus any unused time from (a) above) – Procedure Rule 11.1.


a) Written Questions


Councillor Eileen Weir had submitted the following question to the Mayor: -


"Peter McCall, the Police and Crime Commissioner for the County, has signed off on funding for the second phase of adding 80 extra cameras to local communities…

1)      Has Copeland Borough Council applied to be included in this County distribution of new CCTV cameras?

In March 2014, as County Councillor for Bransty, I participated in the decision for CCTV cameras to be installed in Whitehaven.

Especially the large camera pole outside Whittles furniture store, enabling coverage opposite the John Paul Jones pub at the harbour front and also along Tangier Street.

The fact that the camera was installed opposite the John Paul Jones pub, was a contributory factor in Police being able to identify criminal activity in this area.

We now are experiencing another wave of disorderly behaviour in this area, which is likely to be exacerbated due to the recent successful application of another drinking establishment on the corner of King Street, previously a betting shop.

2)      Would it be possible, if an application is being made, for additional cameras in Whitehaven, that the existing camera on the corner of Duke Street/Tangier Street be extended by cable to cover Duke Street up to the junction of Joe Bananas/Church Street, with an additional extension to navigate the speeding activity from the said junction, along the remainder of Duke Street before the turn into Scotch Street.

3)      Or – Would it be necessary to have a separate speeding camera to cover the unmonitored speed track which Duke Street is becoming late at night, when there are no police patrols?

4)      Can we work in unison with Cumbria County Council in order to find a solution to this exceptionally dangerous section of Whitehaven which it is becoming a racing track in the evenings to take advantage of these additional cameras on offer?


The funding which the Police Commissioner has identified, which he intends to make available to assist local councils, is likely to be in areas currently without CCTV coverage.

There is an argument to be made however, due to the increase in night life drinking businesses, within the said area, that it would also assist police to identify missing persons, who use crowd protection at weekends, in Whitehaven, to hide their identity. ”


In response, it was stated that as Councillor Wier was not present, the written reply that was available would be circulated outside of the meeting.



Councillor Jackie Bowman’s had submitted the following question to the Mayor: -


"On Wednesday 21st August l attended a meeting as a member of the Copeland Disability Forum.

It was brought to my attention by the Deputy Chair Mrs Linda Wilson that the comments requested in consultation for the Accessible Information Policy would appear to have been at the very least overlooked or at worst omitted.

Mrs Wilson is also deeply involved with the RNIB being visually impaired. This means she has first hand knowledge of the issues  ...  view the full minutes text for item C 19/32

C 19/33

Mayor's Executive Report pdf icon PDF 502 KB


In asking the Mayor, Mike Starkie to introduce his Executive Report, Members were advised that questions would be taken at the end of each portfolio report. 


The Mayor then made the following statement:

High Street Fund - The town deals are designed to promote investment into things like transport, digital, skills and culture and help to transform towns.  Boost productivity and raise living standards.  When you have towns the size of Millom and Cleator Moor, £25 million is going to make a big difference and have a real significant impact.  Town Centre Regeneration has been a key pillar of our Corporate Strategy for the past four years.  I was thrilled when the news came in.  Some of things we have done at local level like the Pride of Place Scheme which has kicked the whole thing going and the investment in street cleaning has provided a platform of an authority that has got a clear plan.  They have bought into what we are trying to do and are now providing the investment to do it.


We have the masterplans for all the towns and there is an awful lot of work gone into this.  We now have the funds to reach our aspirations and deliver on those.  We need to understand the content of the offer that the Government is making.  High Street Fund detail came through quickly and would expect the same with this funding. What I can say with some confidence is that this is not the last good announcement – there is more to come and we won’t have to wait long for the next one.  We have a real opportunity to scale the heights.  Cleator Moor and Millom feel they have been forgotten, this will change all this and for the better.


Communication Team, have been nominated for an award for the recycling campaign.  The communications team do a fantastic job.


Questions were then invited on the Mayor’s portfolio


Question Cllr Pratt:  Latest News about the mine


Response Mayor:  I have the letter from West Cumbria Mining but it is marked private and confidential. Therefore, I would need permission to read it out but it is very positive in terms of the progress. 


What is holding it up is the call in by Tim Farron MP for South Lakes.



Question from Councillor Doug Wilson:  In relation to Connecting Cumbria and the work Eric Barker has done in relation to Silecroft Café and the leisure area around there.  I understand this has progressed to where the project is about to be delivered and wondered if there was any information from the Mayor re completion and long term delivery.



Response from the Mayor: It’s part of the coastal communities work.  We got £1.1 million funding from our bid to the Coastal communities Fund.  In addition, Sellafield Ltd topped that up with a further £600,000.


We will give an update as soon as we have it.



Question from Councillor Linda Jones-Bullman:  Will Cleator Moor be receiving the  ...  view the full minutes text for item C 19/33

C 19/34

Former Assembly Rooms, Howgill Street pdf icon PDF 98 KB


Consideration was given to a report requesting an extension to the offer agreed at Full Council in September 2018 of the Former Assembly Rooms, Howgill Street, Whitehaven.


Councillor David Moore moved the report, which was seconded by Councillor Andy Pratt.


Councillor Sam Meteer asked for an assurance that any Service Level Agreement would be monitored and met.


Councillor Moore stated he was not aware of any that were not.


Councillor Brian O’Kane:  Congratulated Copeland on trying to use assets to help the community.  Cumbria County Council seem opposed to this and not use their properties.


Councillor Moore stated he was happy with our track record and congratulated the officers involved.


Councillor Dave Banks:  Supported this proposal. He stated that the Phoenix Enterprise Centre was a good example of working in partnership.


At this point, Councillor Banks declared an interest in Phoenix Enterprise Centre. 



a)      The Council’s leadership role and partnership approach in ensuring women centred approaches through involving women’s access to services in Copeland and in particular the aim to develop safe spaces as part of the work to ensure women can access services safely and in a supportive environment be noted and supported;

b)      The successful delivery of a Women Out West Women’s Centre through the partnership and the hard work of Rachel Holliday and accountable body role of Time to Change in receiving Ministry of Justice, PCC and Francis C Scott funding be noted, and

c)      The extension of the offer of 14-15 Howgill Street for Women Out West Women’s Centre development and confirm the proposal to pursue a peppercorn lease will be open for a further 24 months and subject , as previously agreed to the final sign off of best consideration, viability of the business plan and governance for this element of Women Out West and for this to be delegated to the Council Solicitor in liaison with the S151 Officer, Portfolio Holders and Director of Growth and Inclusive Communities be agreed.


C 19/35

Code of Conduct Update pdf icon PDF 39 KB

Additional documents:


Consideration was given to a report from the Standards and Ethics Committee requesting an amendment to the Procedure for Investigating Councillor Code of Conduct Complaints.


Councillor Dave Banks, as Chair of the Ethics and Standards Committee moved the report, which was seconded by Councillor Doug Wilson.


During consideration of this item, the Mayor commented that the number of Code of Conduct complaints has plummeted.  He was delighted that the time has been freed up for officers to get on with their work.


RESOLVED: that the Procedure for Investigating Councillor Code of Conduct Complaints be amended to include the following additional paragraph:


“That where a member is the subject of a complaint against him/her which is received by the Principal Authority whilst still holding office, and subsequently resigns prior to the determination of that complaint, that no further action be taken against that member in respect of that complaint for a period of 24 months from the date of resignation. If within that period the subject is either re-elected or co-opted on to a council, that the complaint is resumed and will be referred back to the Standards and Ethics Committee for consideration; that if the subject is not so re-elected or co-opted within that period that no further action be taken on the complaint.”




C 19/36

Bi-Annual Monitoring Officer Report pdf icon PDF 72 KB


Consideration was given to the Bi-Annual Monitoring Officer Report which had been recommended to Council by the Standards and Ethics Committee for noting.


Councillor David Moore moved the report.


Councillor Dave Banks, as Chair of the Ethics and Standards Committee commended the officers for their hard work.


During the discussion that followed, Councillor Ged McGrath commented that his mobile telephone  number was not listed on the Copeland website.

Councillor McGrath also thanked Democratic Services for providing the excellent induction training that was offered to all Members and for the continued support.


RESOLVED: that the Bi-Annual Monitoring Officer Report be noted.


C 19/37

Constitution Changes Relating to Planning pdf icon PDF 47 KB

Additional documents:


Consideration was given to a report from the Overview and Scrutiny Committee, who were ask by Council at the 25 June 2019 meeting to scrutinise proposed changes to the Council’s Constitution relating to Planning.


Councillor John Kane as Chair of the Overview and Scrutiny Committee moved the report, which was seconded by Councillor Graham Calvin.


Councillor John Kane then put forward the proposals of the Overview and Scrutiny Committee, which were:-


  • To agree with the proposed changes to the Amendment to Scheme of Delegation section.


  • To reject all changes to the Member’s Site Visit Section.


  • To remove point 1 in the Public Speaking Procedure (Restricting the number of speakers to a maximum of five in support or five in objection to any planning application) and accept points 2 (The restriction of the opportunity to speak to one meeting only to prevent repetition) and 3 (A requirement for any information that a speaker wishes to circulate to the Planning Panel such as photographs or written statement to be submitted six working days prior to the meeting).


  • To accept the Minded to Decisions section subject to a reference to site visits being added.


  • To reject the Members Protocol and create a Members Protocol Task and Finish Group to give it further consideration.


Councillor David Moore thanked the OSC for their report.


Councillor Moore was happy to accept the OSC recommendations, except those regarding Planning Panel Site Visits.

By way of an amendment the following was put forward:

“2.2 of the agenda report, Site Visits are carried out for the Planning Panel only, and subsequent site visits will be arranged for any Ward Member or any Parish or Town Councillors that wishes one”


We need to take on board the legal advice regarding lobbying.


Councillor Michael McVeigh agreed regarding 2.2 of the agenda report and cited his experiences as previous chair of the Panning Panel, where there had been conflicts on site visits.


Councillor Linda Jones-Bulman requested training for Town/Parish Councillors and Ward members on how to behave on site visits.


Councillor Andy Pratt asked for clarification on delegation and supported the proposal for separate site visits.


Councillor Doug Wilson has never known a site visit to be arranged for just a Parish or Town Council and the proposal makes no sense to him. Councillor Wilson asked what had changed?


In reply, Councillor Moore stated that the legal position had changed. Copeland was out of step with all other Councils in the country and to protect the council against legal challenge this change should go through.


Councillor Sam Meteer stated that Ward and Town/Parish Councillors were elected and entitled to attend.


In reply, Councillor Moore re-stated that Ward and Town/Parish Councillors would be welcome to attend a site visit arranged just for them.


Councillor Sam Meteer asked if a guarantee could be given that Ward and Town/Parish Councillors would receive the same information as the Planning Panel if they had a separate site visit.


In reply, Councillor Moore confirmed  ...  view the full minutes text for item C 19/37

C 19/38

2019 - 2023 Commercial Strategy pdf icon PDF 55 KB

Additional documents:


Consideration was given to the 2019-2023 Commercial Strategy.


Councillor Steven Morgan moved the report, which was seconded by Councillor David Moore.


RESOLVED: that the Commercial Strategy 2019-2023 as a means of enabling the Council to deliver a key ambition with strategic outcomes be agreed and approved.



C 19/39

Contract Standing Orders pdf icon PDF 69 KB

Additional documents:


Consideration was given to a Report proposing the adoption of new Contract Standing Orders to replace the previous 2012 version.


Councillor Steven Morgan moved the report, which was seconded by Councillor David Moore.




a)      Council adopt, as part of the Council’s constitution, and in accordance with section 135 of the Local Government Act 1972, the Contract Standing Orders forming the Appendix to the Agenda report; and

b)      that any minor changes necessary to the said Contract Standing Orders,                following implementation and in the interests of business efficacy, be delegated to the Director of Corporate Services and Commercial Strategy in consultation with the Portfolio Holder for Commercial Development,                                                    Chair of the Overview and Scrutiny Committee and Chair of the Standards and Ethics Committee.


C 19/40

Date and Time of the Next Meeting

The next meeting of Council will be held on Monday 2nd December 2019 at 2.00pm in Cleator Moor Civic Hall and Masonic Centre, Market Square, Cleator Moor, CA25 5AR.



It was noted that the next meeting of Council would be held at 2:00pm on Monday

2nd  December 2019 at the Cleator Moor Civic Hall and Masonic Centre.



Original text