Background
Background

Agenda and minutes

Venue: The Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven. CA28 7SJ

Contact: Clive Willoughby  Tel: 01946 598328

Items
No. Item

C 19/68

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Jeanette Forster, Jeffrey Hailes, Linda Jones-Bulman, John Kane, Michael McVeigh, Carl Walmsley and Eileen Weir.

 

C 19/69

Minutes of the meeting held on 16 December 2019 pdf icon PDF 92 KB

Minutes:

RESOLVED – That the minutes of the meeting held on 16 December 2019 be signed by the Chair as a correct record.

 

C 19/70

Declarations of Interest in Agenda Items

Minutes:

The Director of Corporate Resources and Commercial Strategy (Monitoring Officer) advised Council that all Members present had requested and received a dispensation, which enabled them to take part in the debate and vote on the budget proposals.

 

C 19/71

Chair's Announcements

Minutes:

The Chair reminded Members that an Extra-Ordinary Council meeting would follow immediately after this meeting.

 

C 19/72

Questions from Members of the Public - Must relate to Items on the Agenda

To receive questions from members of the public.  Maximum time allowed 30 minutes.  Questions must be submitted to the Head of Governance and Commercial  at least three working days prior to the meeting.

Minutes:

It was noted that no questions relating to business on the agenda had been received from members of the public.

 

C 19/73

Written Questions by Members - Must relate to Items on the Agenda

Written questions to the Mayor or any other Member of the Council in relation to content of any recommendations or reports before the Council.  Questions must be submitted in writing to the Director of Corporate Services and Commercial Strategy at least three working days prior to the meeting. (45 minutes allowed) – Procedure Rule 11.2.

Minutes:

It was noted that no written questions relating to business on the agenda had been received from members.

 

C 19/74

Independent Remuneration Panel - Members Allowances 2020/21 pdf icon PDF 67 KB

Additional documents:

Minutes:

Councillor David Moore introduced the Independent Remuneration Panel’s report on Members Allowances 2020/21.

In doing so, Councillor Moore stated that this is undertaken yearly, however, their recommendations had not been taken up for the previous four years.

It was also stated that Members’ Allowances were an individual decision for each Member, who could opt to take part or none of the allowances.

 

Councillor David Moore moved the report, which was seconded by Councillor Doug Wilson.

 

Councillor Dave Banks referred to paragraph 2.4 of the agenda report, which proposed deleting reference to the broadband allowance and including it within the basic allowance, and paragraph 2.6 option (b) that the full broadband allowance of £216.00 p.a. be transferred/added to the basic allowance of £3,124.81 p.a.

This amendment to the report recommendation was proposed to Council, duly seconded and agreed.

 

RESOLVED: that

a)            the Members’ Scheme of Allowances for the year 2020/21, as set

out and listed in Appendix A of the agenda report, be approved

subject to paragraph 2.6 recommended option (c) being amended

to paragraph 2.6 recommended option (b)  and the proposed basic allowance being increased to £3,340.81 p.a. 

           and

b)            the Independent Remuneration Panel be invited to undertake a

            further review of Members’ Allowances in 2021.

 

C 19/75

Revenue Budget 2020/21, Medium Term Financial Plan (2020 - 2025), 2020/21 Treasury Management Strategy and Capital Programme (2020 - 2025) pdf icon PDF 168 KB

Additional documents:

Minutes:

The Mayor began by welcoming members of staff from the Finance Team and thanked them for their work in compiling the budget papers.

The Mayor then introduced his budget and commended it to the Council.

 

The budget was seconded by Councillor David Moore.

 

Before taking questions, the Chair asked the Director of Corporate Resources and Commercial Strategy (Monitoring Officer) to set out the budget process.

The Director of Corporate Resources and Commercial Strategy (Monitoring Officer) advised Council: “As set out in Chapter 7 of the Constitution, a local agreement agreed by Council on the 9th April 2015 requires any amendment to be submitted to the Director of Financial Resources at least 2 working days prior to the meeting so that he can consider it and advise Council. Council must take into account that advice before the matter is voted on.  As of close of business on Wednesday 5th February, no amendments had been received.

If an amendment is brought forward and seconded today, I will ask the Director of Financial Resources if he has been consulted on the amendment in accordance with the local agreement and if so what is his advice. If he has not been consulted, then we may need to adjourn for a period so that he can consider the proposal and how it fits with the rest of the budget.

Having received that advice, the Chair will then invite debate on the amendment. Council will then vote on the amendment. The Chair will then ask if there are any further amendments and they will follow the same procedure. If any of the amendments are passed by a simple majority then this agenda item will, by law, be referred back to the Executive for consideration with mediation by the Budget Resolution Working Group. The Executive will then bring back the budget to Council on a date to be confirmed. It will not be possible, by law, to approve the budget today.

In the event that there are no amendments which are duly voted on and carried, then it will be possible to take the vote this afternoon on the Mayor’s budget as presented which will be carried by a simple majority.”

 

 

The Chair then invited debate.

 

Councillor Dave Banks asked for clarification regarding page 44 of the agenda report and reference to Cleator Moor Market Square and Jacktrees Road Car Park that is subsidised by Cleator Moor Town Council/Phoenix Enterprise Centre/Regeneration North East Copeland, would this continue?

 

In response, the Mayor clarified that this would continue.

 

At this point Councillor Joan Hully declared an interest as a member of Cleator Moor Town Council.

 

 

Question from Councillor Jackie Bowman: regarding Appendix B of the report, on 20th June 2016 you agreed that a certain amount of money would be put aside for the heating and ventilation system – is that money still ring-fenced for that?

 

In response the Director of Financial Resources stated  there is still a figure in the capital programme for the accommodation  ...  view the full minutes text for item C 19/75

C 19/76

Date and Time of the Next Meeting

An Extra-Ordinary Council will follow immediately after this meeting, then the next meeting of Council will be a Special Council  to be held on Wednesday 25th March 2020 at 5.00pm in the Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven, CA28 7SJ.

 

Minutes:

It was noted that the next meeting of Council would be a Special meeting and be held at 5:00pm on Wednesday 25th March 2020 in the Bainbridge Room, The Copeland Centre, Catherine Street, Whitehaven.

 

 

Original text