Background
Background

Agenda and draft minutes

Venue: This meeting will be a virtual meeting and therefore will not take place in a physical location

Contact: Clive Willoughby  Tel: 01946 598328

Items
No. Item

C 20/36

Attendances and Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Charles Maudling (Chair), John Kane, Carl Walmsleyand Doug Wilson.

 

C 20/37

Minutes of the Annual General meeting held on 21 May 2020 and the Extra-Ordinary meetings held on 21 May 2020, 14 July 2020 and 8 September 2020 pdf icon PDF 68 KB

Additional documents:

Minutes:

RESOLVED – That the minutes of the Annual General meeting held on 21 May 2020, and the Extra-Ordinary meetings held on 21 May 2020, 14 July 2020 and 8 September 2020be signed by the Deputy Chair as a correct record.

 

C 20/38

Declarations of Interest in Agenda Items

Minutes:

Councillor Joan Hully declared a non-pecuniary interest in the Agenda due to being in receipt of housing benefits, Chair of Cleator Moor Town Council and a Director of Regen North East Copeland.

 

Councillor Linda Jones-Bulman declared a non-pecuniary interest in the Agenda due to being a Cleator Moor Town Councillor.

 

C 20/39

Chair's Announcements

Minutes:

The Deputy Chair thanked the Officers and Councillors of Copeland for the work they had undertaken so far during the Covid-19 period.

 

C 20/40

Petitions

Minutes:

It was noted that no petitions had been received from members of the public.

 

C 20/41

Questions from Members of the Public

To receive questions from members of the public.  Maximum time allowed 30 minutes.  Questions must be submitted to the Council’s Monitoring Officer at least three working days prior to the meeting.

Minutes:

It was noted that no questions had been received from members of the public.

 

C 20/42

Questions by Members

a)      Written questions to the Mayor or any other Member of the Council in relation to content of any recommendations or reports before the Council.  Questions must be submitted in writing to the Council’s Monitoring Officer at least three working days prior to the meeting. (45 minutes allowed) – Procedure Rule 11.2.

b)      Oral questions to the Mayor on any matter where the Council has powers or duties or which affects the Borough.  (60 minutes allowed plus any unused time from (a) above) – Procedure Rule 11.1.

Minutes:

a) Written Questions

 

Councillor Eileen Weir had submitted the following question: -

 

"Can the Council provide information as to whether Hazel Blears is appointed in an advisory capacity or on a particular Board of Directors at Sellafield.

 

In response, The Mayor stated that this was an NDA appointment, not a Council appointment.  Hazel Blears’ role was to provide advice to the whole of the NDA group on how to increase the Social, Economic and Environmental impact of its work to decommission and clean up the UK’s oldest nuclear sites. She is a nationally recognised expert in this field and is the chair of a social investment business and a trustee of a social mobility foundation. She is a former cabinet minister and during her time as an MP was one of the authors of the Social Value Act. The Mayor said he was delighted to hear of the appointment. 

 

b) Oral Questions

 

Question from Councillor Mike Hawkins

Regarding the grant from Government for the Covid-19 response, it was estimated that up to July 2020 the Council spend would be £2million, is there any indication what the final cost may be?

 

In response the Director of Financial Resources advised that to date £859k of income had been received from Government as emergency funding, £130k new burdens funding for business rates and a scheme in place for loss of fees and charges.

A £984k estimated overspend was reported to Executive to be funded from General Reserves, but it must be remembered that it was early in the financial year and the Executive would be kept updated.

 

Question from Councillor Jackie Bowman

There were two Extraordinary Council meetings on 8 September, but there are only minutes for one and should the points of order raised at the second Extraordinary Council meeting have been dealt with at the time?

 

In response it was stated that the second Extraordinary Council meeting on 8 September was adjourned and concluded just 30 minutes before this meeting. The minutes will be prepared and added to the agenda for the next ordinary Council meeting.

The Monitoring Officer advised that ordinarily, points of order would be addressed at the time, however, that meeting was adjourned abruptly. These would however, be picked up in the minutes.

 

C 20/43

Mayor's Executive Report pdf icon PDF 207 KB

Minutes:

Mayor, Mike Starkie introduced and moved his Executive Report.

 

The report was seconded by Councillor David Moore.

 

Questions were then invited from Councillors.

 

Question Councillor Weir:

Regarding discussions with Radioactive Waste Management and the possibility of a Geological Disposal Facility (GDF) located in an Inshore area, could a map be provided showing the boundary of the Lake District National Park which will be excluded from consideration and would Copeland still have control of any consultation outcome if the devolution of Cumbria is divided to include Allerdale and Carlisle.  

 

Response Councillor Moore:

The Inshore area extends out to 22.5km from the high water mark and includes the entire coastal stretch of Copeland. A map showing the boundary of the Lake District National Park can be provided. Unable to comment on any future devolution.

 

Question Councillor Pollen:

Copeland Borough Council has declared an interest in forming a working group to discuss GDF. Can Councillor Moore confirm it does not pre-suppose support for a GDF and that the Position Statement on GDF remains unchanged. Could he also provide clarity on Government funding for nuclear new build?

 

Response Councillor Moore:

The decision was taken by Executive to engage as Copeland Borough Council wanted to set out clear terms. Three other parties had expressed an interest in Copeland. The Council want some control in this area and to ensure the Lake District National Park was excluded.

With regard to Government funding for nuclear new build, a white paper isexpected to be issued within the next few weeks.

 

Question Councillor Pollen:

Previous nuclear new build plans in the UK have failed due to lack of Government investment, GDF position statements should be discussed at Full Council and it is important that the Council stays neutral on this subject, but remains involved in discussions.

Response Councillor Moore:

Stated there is a lot of interest in the Moorside site.

 

Response Mayor Starkie:

For clarity, Moorside failed when Toshiba ran into financial difficulties.

 

Question Councillor Hawkins:

Regarding the partnership with Newsquest, is there a cost to the Council?

 

Response Mayor Starkie:

There is no cost. The newspaper is supporting the local community and businesses.

 

Question Councillor Hawkins:

Face to face appointments have commenced, how many have there been and how is the message getting out?

 

Response Mayor Starkie:

So far, there have been no appointments as meetings have been held by phone. The Council is using all the usual channels to get the message out, but this is a constantly changing area as Covid restrictions and advice is updated.

 

Question Councillor Hawkins:

Are we expecting any decisions on the Town Deal soon?

 

Response Mayor Starkie:

The Whitehaven decision is due first and that is expected in the next couple of months, however, we should hear about accelerated funding for Cleator Moor and Millom very soon.

 

Question Councillor Hawkins:

What is the cost of setting up the Town Deal Boards?

 

Response Mayor Starkie:

There is no cost to Copeland Borough Council.

 

 

 

Question Councillor Calvin:

When the  ...  view the full minutes text for item C 20/43

C 20/44

Overview and Scrutiny Committee Annual Report pdf icon PDF 43 KB

Additional documents:

Minutes:

The Deputy Chair presented the Overview and Scrutiny Committee’s Annual report for 2019/20.

 

Councillor Felicity Wilson moved the report, which was seconded by Councillor Steven Morgan.

 

Councillor Mike Hawkins stated that the appointment of an Empty Homes Officer had been a good move by the Council. He asked if anything could be done with the empty Care Homes and if pressure could be put on the new owners.

 

Councillor F Wilson added that a task and finish group was going to be set up to look at issues of this type.

 

Councillor Branney supported Councillor Hawkins and added that Dent Home in Cleator Moor was still empty.

 

Councillor McVeigh emphasised the importance of scrutiny going forward.

 

A vote was then taken, by way of a roll call.

 

Councillor Pollen agreed that scrutiny was vital for the Council going forward. He also thanked the Chair, Vice-Chair and Officer for their hard work over the last year.

 

On a vote of 29 For, 0 Against and 0 Abstention, it was therefore:-

 

RESOLVED: that the Overview and Scrutiny Committee’s Annual report 2019/20 be noted.

 

C 20/45

Outside Bodies Annual Report pdf icon PDF 52 KB

Additional documents:

Minutes:

Councillor David Moore introduced the Outside Bodies Annual Report 2019/20, but expressed his disappointment at the 52% return rate from Councillors. He asked that all Councillors who sit on an outside body complete the feedback form in future.

 

Councillor Moore moved the report, which was seconded by Councillor Andy Pratt.

 

Councillor Hawkins expressed his gratitude to Councillor Walmsley for his work in Mirehouse with the ‘Mind your Marras’ work on men’s mental health.

 

Councillor Branney apologised for his non-return as he had not received the forms due to not having access to the internet.

 

Councillor McGrath referred to Councillor Dinsdale’s report stating that being on the Police and Crime Panel was pointless and asked if any other Councillors felt the same on their outside bodies.

 

Councillor Moore replied that if any member felt they were not getting the most out of their outside body they should notify the group leader.

 

Councillor Dinsdale confirmed that she wanted to be on the Police and Crime Panel, but sometimes felt she was not being listened to. Councillor Dinsdale asked if there was any training available for her, so that she can make the most of her appointment.

 

Councillor Calvin, agreed with Councillor Moore and stated how much he enjoyed being on his Outside Body.

 

Councillor Allan Forster stated he had sent in his report as Armed Forces Champion.

 

The Mayor commended Councillor Forster for the fantastic job he has done for Copeland as Armed Forces Champion.

 

Councillor Bowman also congratulated Councillor Forster.

She also asked if training for Councillors on outside bodies could be arranged.

 

A vote was then taken, by way of a roll call.

 

On a vote of 29 For, 0 Against and 0 Abstention, it was therefore:-

 

RESOLVED: that the Outside Bodies Annual Report 2019/20 be noted.

 

C 20/46

Outside Bodies Amendments pdf icon PDF 47 KB

Additional documents:

Minutes:

Consideration was given to a report, which, due to changes in the Mayor’s Executive, required amendments to the Outside Bodies.

 

Mayor Mike Starkie moved the report, which was seconded by Councillor David Moore. In seconding the report, Councillor Moore asked that recommendation a) be amended to read West Cumbria Hospital Stakeholder Group.

 

A vote was then taken, by way of a roll call.

 

On a vote of 29 For, 0 Against and 0 Abstention, it was therefore:-

 

RESOLVED: that

a)            the amendments to the representations to the Greenwich Leisure

           Limited Board and West Cumbria Hospital Stakeholder Group be

           agreed, and

b)            the consequential changes to the portfolio titles be noted.

 

C 20/47

Update on Copeland Borough Council's Town Centres Programme - The Government's Future High Streets Fund Opportunity for Whitehaven and Towns Fund Opportunities for Cleator Moor and Millom pdf icon PDF 78 KB

Minutes:

Consideration was given to a report, which updated members on Copeland Borough Council’s Town Centres Programme – The Government’s Future High Streets Fund Opportunity for Whitehaven and Towns Fund Opportunities for Cleator Moor and Millom.

 

Mayor Mike Starkie moved the report, which was seconded by Councillor David Moore.

 

A vote was then taken, by way of a roll call.

 

On a vote of 29 For, 0 Against and 0 Abstention, it was therefore:-

 

RESOLVED – That

a)       Subject to (i) the applications being successful and (ii) the Chief Executive in consultation with the Elected Mayor and Chair of Overview and Scrutiny Committee being satisfied with any grant conditions imposed that the proposed receipt of up to £24,000,000 against current applications to both the Ministry for Housing, Communities and Local Government and Sellafield Ltd Social Impact Fund to invest in our towns be approved with spend then being dealt with in accordance with schemes submitted and in accordance with contract standing orders and financial regulations and otherwise in accordance with the Council’s constitution; and

b)       the composition of the Cleator Moor and Millom Town Deal Boards as required by the Towns Funds programme be noted and that the Copeland Borough Council Board member on each Board be confirmed as Councillor Hugh Branney and Councillor Felicity Wilson respectively.

 

C 20/48

Business and Planning Act 2020: Chief Executive's Urgent Decision pdf icon PDF 57 KB

Additional documents:

Minutes:

Council was advised of an urgent action decision taken by the Chief Executive on 24th July 2020.

 

Councillor Andy Pratt moved the report, which was seconded by Councillor David Moore.

 

Councillor Bowman commented that she was concerned that some outside seating was causing an obstruction for partially sighted and had no barriers around them. Was this being policed?

 

Councillor Pratt advised that if there were issues of this kind, they should be raised with the enforcement officers.

 

Councillor Jones-Bulman agreed with Councillor Bowman and was also concerned about the Licensing and the time outside seating should finish.

 

Councillor Pratt advised that legislation was changing almost daily, but the police and/or enforcement would be following up to any that failed to comply with their licence.

 

Councillor Hully declared an interest at this point, due to being partially sighted.

 

Councillor Meteer asked what the relationship was between Copeland as the Licensing authority and Cumbria County Council as Highways authority and how it was going to work.

 

The Chief Executive clarified that this emergency legislation was brought in as a response to unlocking the town centres post the first critical phase of Covid-19 in order to help expand the footprint of businesses and help them to survive.

With regard accessibility and licensing, the Chief Executive stated she would have to come back to Council with an answer on that question.

The Environmental Protection Team have advised every business on what they can and can’t do. It was stated that a number of applications could not be supported due to the impact they would have on social distancing. Councillors were asked to notify the Council if they had specific concerns.

The Chief Executive also advised that details would be provided in the next Member briefing.

 

Councillor Branney requested that any briefing be sent out in hard copy to him and this was agreed by the Chief Executive.

 

A vote was then taken, by way of a roll call.

 

On a vote of 28 For, 1 Against and 0 Abstention, it was therefore:-

 

RESOLVED: that the urgent action decision to implement matters arising from the Business and Planning Act 2020, which received Royal Assent on 22nd July 2020 and coming into force, in respect of certain provisions, immediately be noted.

 

C 20/49

Date and Time of the Next Meeting

The next meeting of Council will be held on Tuesday 15th December 2020 at 2:00pm. This will be a virtual meeting.

 

Minutes:

It was noted that the next meeting of Council would be held at 2:00pm on Tuesday 15th December 2020.This will be a virtual meeting.

 

 

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