Agenda and minutes

Venue: The Atrium, The Copeland Centre, Catherine Street, Whitehaven. CA28 7SJ

Contact: Clive Willoughby  Tel: 07385 362806

No. Item

C 21/66

Apologies for Absence


Apologies for absence were received from Councillors Hugh Branney,

Graham Calvin, Allan Forster, Fred Gleaves, Mike Hawkins, Linda Jones-Bulman, Carl Walmsley and Eileen Weir.


C 21/67

Declarations of Interest in Agenda Items


There were no declarations of interest made at this meeting. 


C 21/68

Requisitions pdf icon PDF 396 KB

Requisitions, made under rule 3.1(b) of Chapter 5 of the Constitution, received from

i)                    Councillor David Moore, Councillor Andy Pratt, Councillor James Date, Mayor Mike Starkie and Councillor Brian O’Kane.

ii)                  Councillor Michael McVeigh, Councillor Sam Pollen, Councillor Joseph Ghayouba, Councillor Jackie Bowman, Councillor Joan Hully and Councillor Linda Jones-Bulman.

Additional documents:


The Chair began this agenda item by introducing Mr Gareth Kelly from the Council’s external auditors, Grant Thornton UK LLP.


Mr Kelly thanked Council for the invitation to this meeting.

He explained his role as external auditor and that he was present to observe the Council’s response to the CIPFA (Chartered Institute of Public Finance Accountants) report.

As the independent appointed external auditor, it was not appropriate for him to enter into any debate.

A brief update was then provided on the existing audits.


The Chair thanked Mr Kelly for his update.


Council was advised that two requisitions had been received under Chapter 5, rule 3.1(b) of the Constitution and proceeded to outline the format that would be used for this meeting.


The two lead requisitioners were then invited to introduce their requisitions in the order in which they were received.


Councillor David Moore introduced the requisition on behalf of the Conservative group.


Councillor Michael McVeigh introduced the requisition on behalf of the Labour group.


The Chair then invited the Director of Financial Resources to take Council through the CIPFA report.


At this point hard copies of the presentation slides being used were distributed to Members.


The Director of Financial Resources delivered a detailed presentation to Council covering the purpose of this meeting, an in-depth background of the Council’s financial position and the CIPFA report.





The recommendations made in the report and the proposed responses were then also covered, as follows:-


Recommendation that: -

   The Council refresh the MTFS to balance the budget to the year 22/23

     and to 23/24 when Local Government reform is expected to take   


     A new longer term MTFS will need to be balanced over a longer time

     horizon taking the Council into LGR with a plan of efficiencies,

     commercialisation of services as per the approach outlined in the

     Council’s commercial strategy and potential further support from



Proposed Response        

     Partly Agreed, a 3-year MTFS will be presented to the Executive as

     part of the Mayor’s budget in January 2022 and Council in February

     2022. In the final year of the Council it is not feasible for Copeland to

     balance the budget over a longer time horizon as it will only exist for

     one year and service delivery  options for a financially sustainable new

     unitary council are being considered and developed as part of the LGR



Recommendation that: -

    The MTFS summarises scenario planning and sensitivity analysis but

      this should be more explicit and sensitivity analysis to aid

      management and member’s understanding of the impact changes to

      assumptions could have on future budgets.

Proposed Response        

     Agreed, the MTFS scenario plans used as part of the 2022/23 budget

     will be further developed and set out in detail to the Executive as part

     of the Mayor’s budget in January 2022 and Council in February 2022.


Recommendation that: -

    Refresh capital programme to assess the on-going achievability of

      schemes and as business cases are put forward robustly assess


Proposed Response        

     Agreed, the capital  ...  view the full minutes text for item C 21/68


Original text