Background
Background

Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

08/11/2021 - Receipt of Local Authority Covid-19 Test and Trace Contain Outbreak Management Fund Level Surge Funding Grant from Cumbria County Council ref: 321    Recommendations Approved

Subject of decision:

The Department of Health and Social Care has allocated funds to local authorities for the purpose of mitigating against and managing local COVID-19 outbreaks. These funds are allocated to county/unitary councils. Such councils require support from district councils and allocate grants to the districts for such support. The Cumbria County Council has allocated the following grants to this Council:

Reference COMF 2 - £97,608
Reference COMF 3 - £160,685
Reference COMF 4 - £40,922

This decision records formal acceptance of that money in accordance with financial regulations.

Given the range of grant values different authorisations are required.

Financial regulation 7.11 requires the following persons to accept the grants on behalf of the Council:

From £20,000 to £75,000 – the Head of Paid Service in consultation with the Chief Finance Officer;
From £75,001 to £150,000 – the Head of Paid Service in consultation with the Chief Finance Officer and relevant Portfolio Holder (being the Portfolio Holder for Environment, Place and Inclusive Communities (to include environmental health and public protection);
From £150,001 to £250,000 – the Executive.

COMF2 and 4 are therefore delegated to the Head of Paid Service.

In respect of COMF3 as all the grants are based on the same conditions and for the same type of expenditure and to ensure no further delays are incurred in receiving the grants the Elected Mayor in accordance with section 9E(2) of the Local Government Act 2000 has agreed that the Head of Paid Service may make the decision to accept the grant provided that it is in consultation with the Chief Finance Officer and the Portfolio Holder stated above.

Financial regulation 7.11 requires certain matters to be considered prior to accepting a grant. These are:

(a) To ensure that the funds are only acquired to meet the priorities set out in the approved policy framework. The corporate strategy was approved by Council on the 15th December 2020. However, whilst it refers to COVID-19 in terms of supporting recovery from the pandemic, it does not deal with the tackling the immediate public health issues/risks arising from it. Nevertheless the strategy does refer to the enabling factor of partnership working and these grants support that.

(b) To ensure that any match-funding requirement are given due consideration prior to entering into long-term agreements and that future revenue budgets reflect these requirements. No match funding issues arise in this case.

(c) To ensure that a management fee is charged for the costs of administering such accountable bodies. Again, not applicable. These are grant being cascaded down from central government to deal with a pandemic.

(d) To ensure that any claw back conditions are considered prior to accepting the grant. The Council’s Solicitor advises that the grant agreement is acceptable. There are some claw back provisions but these are as expected – using the funding for other purposes, bribery, misleading information or non-compliance with terms and conditions – and are acceptable.

(e) To ensure that all funding notified by external bodies is received and properly recorded in the authority’s accounts. This will be complied with.

(f) To ensure that the level of external funding and the arrangements for the payment of the funding, together with any claw back conditions, does not present a risk to the Council’s own cash flow or financial or budget position. No such risk exists in this case.

Others consulted:

Section 151 Officer: This decision is consistent with the Financial Regulations as set out in this Decision Record.

Relevant portfolio holder (Councillor Andy Pratt for Environment, Place and Inclusive Communities (to include environmental health and public protection): Agrees.

From: Cllr Andy Pratt Andy.Pratt@copeland.gov.uk
Sent: 06 November 2021 11:32
To: Clinton Boyce Clinton.Boyce@copeland.gov.uk
Cc: Mike Starkie Mike.Starkie@copeland.gov.uk
Subject: Re: Receipt of Covid-19 support grants from Cumbria County Council

Hi yes happy to support
Andy

The Elected Mayor, Mike Starkie: I authorise the Council’s Head of Paid Service to make the decision in respect of the COMF 3 grant on behalf of the Executive.

From: Mike Starkie Mike.Starkie@copeland.gov.uk
Sent: 05 November 2021 21:08
To: Clinton Boyce Clinton.Boyce@copeland.gov.uk
Cc: Cllr Andy Pratt Andy.Pratt@copeland.gov.uk
Subject: Re: Receipt of Covid-19 support grants from Cumbria County Council

Yes confirm

Reason for Decision:

The grant supports the mitigation and management of the consequences of COVID-19.

Decision Maker: Chief Executive

Decision published: 23/11/2021

Effective from: 08/11/2021

Decision:

To accept the grants as detailed within the 'Subject of Decision' section in accordance with financial regulation 7.11 to be used for the purpose of supporting the Cumbria County Council in mitigating against and managing local outbreaks of COVID-19.

Lead officer: Pat Graham


16/11/2021 - Receipt of grant for the purposes of capturing nuclear knowledge in connection with local government reorganisation ref: 320    Recommendations Approved

Background:
Sellafield Limited as grantor has offered a grant in the sum of £30,000 to be spent during the financial year 2021/22 to help the Council and Sellafield Ltd/NDA Group to plan for Local Government Reorganisation (LGR) in West Cumbria. The funding will be used for an initial piece of evidence gathering/knowledge capture work relating to the importance of the local government/nuclear industry relationships in Copeland. This is essential underpinning to an effective transition plan for LGR, to ensure that existing relationships are protected and delivery of the social impact programme will continue to meet the needs of local people and communities.

The proposal is to undertake a qualitative research exercise, independently facilitated, to capture tacit knowledge about the nuclear industry in West Cumbria. The output of this project will form a key part of the evidence base to inform the development of the Nuclear Policy, Strategy & Major Projects work stream (“LGR Nuclear Work stream”) of the transition plan for Local Government Reorganisation in Cumbria.

The grant is specifically required to deliver a project output of a report summarising findings from the research to be used to inform the development of LGR Nuclear Work stream.

The purpose of this decision is to accept the money into the Council’s budget and to spend it on the project described above.

Financial regulation 7.11 requires certain matters to be considered prior to accepting a grant. These are:

(a) To ensure that the funds are only acquired to meet the priorities set out in the approved policy framework. The corporate strategy was approved by Council on the 15th December 2020. In respect of LGR such strategy contains ambitions for the Council to take a leading and influencing role to create community wealth and well-being and sees LGR as an opportunity to promote ambition 1 – ‘Let’s ensure our communities can thrive’. The Copeland Vision 2040, also adopted by Council on the 15th December 2020, sets an ambition to build on existing strengths to create a thriving place for the future, setting out ‘Pictures of the Future’, and proposes taking a holistic approach to community wellbeing, underpinned by public health, environmental sustainability and a more generative economy. It interacts and cross refers significantly with the nuclear sector and set out a large number of objectives to the achieved. This grant seeks to ensure that local government/nuclear industry relationships are protected and delivery of the social impact programme will continue.

(b) To ensure that any match-funding requirement is given due consideration prior to entering into long-term agreements and that future revenue budgets reflect these requirements. No match funding issues arise in this case.

(c) To ensure that a management fee is charged for the costs of administering such accountable bodies. Again, not applicable. This is a grant being provided to support LGR planning.

(d) To ensure that any claw back conditions are considered prior to accepting the grant. The Council’s Solicitor advises that the grant agreement is acceptable and that it follows the nuclear industry’s standard form of grant offer. There are some claw back provisions but these are as expected – using the funding for other purposes, bribery, misleading information or non-compliance with terms and conditions – and are acceptable.

(e) To ensure that all funding notified by external bodies is received and properly recorded in the authority’s accounts. This will be complied with.

(f) To ensure that the level of external funding and the arrangements for the payment of the funding, together with any claw back conditions, does not present a risk to the Council’s own cash flow or financial or budget position. No such risk exists in this case.

Financial regulation E7.11 allows the Chief Executive in consultation with the Section 151 Officer to accept funding between £20,000 and £75,000.

Other Consulted:

Section 151 Officer: Agrees with proposal.

Delegated Power Being Exercised/Subject of Decision:

To receive a grant, from Sellafield Limited, in the sum of £30,000, for the use by the Council, during the financial year 2021/22, for the purposes of evidence gathering/ knowledge capture work relating to the importance of the local government/nuclear industry relationships in Copeland. This is essential underpinning to an effective transition plan for LGR, to ensure that existing relationships are protected and that the delivery of the social impact programme will continue to meet the needs of local people and communities, such grant being made through the NDA entities in accordance with Sections 7(1)(e) and 10(2)(c) of the Energy Act 2004 and received under section 1 of the Localism Act 2011.

Reason for Decision:

The grant supports the Council’s Corporate Strategy and Copeland Vision 2040. It is essential that relationships with the nuclear industry are properly considered and dealt with as part of the LGR process and this grant will support that consideration.

Decision Maker: Chief Executive

Decision published: 23/11/2021

Effective from: 16/11/2021

Decision:

To receive a grant, from Sellafield Limited, in the sum of £30,000, for the use by the Council, during the financial year 2021/22, for the purposes of evidence gathering/ knowledge capture work relating to the importance of the local government/nuclear industry relationships in Copeland to underpin an effective transition plan for LGR, such grant being received under section 1 of the Localism Act 2011.

Lead officer: Pat Graham


 

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